OFFICE COORDINATOR

Overview

esponsibilities:

• Communication: The office coordinator receives all communications into the company, including e-mail, phone, fax and postal mail, and transfers it to the correct departments. He also is responsible for outgoing mail, shipping and receiving of packages and maintains mailing or contacts lists. He also sends memos and reminders to the administrative team.
• Administrative: The office coordinator performs administrative duties, which include compiling reports, controlling the firm’s database, maintaining common spaces and assisting other staff in the office. Other administrative duties include maintaining office schedules and securing office supplies.
• Organizational Support:  The office coordinator links all departments together for the smooth running of the organization. He coordinates with groups within the business to ensure the implementation of new programs and policies prepares meeting logistics and offers advice on strategies to improve services and customer relations. The office coordinator also helps to make travel arrangements for senior staff, and helps the organization maintain relations with partners and suppliers.
• Office Management: An office coordinator organizes office equipment maintenance, ensures that the office is clean and that each staff member has the necessary supplies. He also helps the finance office to monitor office credit card purchases, reconciles monthly bills and performs invoice coding.

Requirements:

• Masters Degree in Social Sciences/Management Sciences  in relevant discipline from an HEC recognized institution;
• At least 1 to 2 years of relevant experience;
• Strong communication and analytical skills;
• Proficiency in MS Office; and
• Ability to meet deadlines in a fast paced environment.

Tagged as: LUMS