RecruiterPK

Description

Zishan Aziz
Address: Bahria Town, Lahore.

Contact No.: +92-42-345-4555759.

Email Address: aziz_zishan@yahoo.com

Date of Birth: 31st January 1979.

Url: https://www.linkedin.com/in/zishan-aziz-89035b16/

Career Statement

Versatile professional with excellent organizational skills. Capable of managing multiple task simultaneously and meeting tight timelines. Hired, trained and supervised small team of administrative staff members. Top level communication, writing and research skills.

Professional Career
Daraz Pakistan (Subsidiary of Alibaba Group

Regional Manager Administration

(Dec 2020-till date)

Responsibilities and Duties

ü  Design and development of Administration SOPs

ü  Supervision of facility renovations

ü  Repair & Maintenance of Company vehicles other than supply vehicles

ü  Administrative support including, generators, furniture, fixtures, electricity issues, fuel and routine repair and maintenance through vendors / internal relevant departments.

ü  New Tenancy agreement drafting and coordination for smooth execution.

ü  Liaison with the landlord of complete region.

ü  To Ensure timely rental payment of our facilities.

ü  New Facility Hunting for business expansion

ü  New Agreements Writing and Coordinating with different department to sign off the agreement.

ü  Providing unconditional support ops department to run their operations at Sort Center.

ü  Liaison with Finance team for timely payments.

ü  Supervision to ensure time payments of facility rents, Utility Bills, Maintenance Bills.

ü  Event Management for different ceremonial activities.

ü  To ensure security of the premises in coordination with the security company

ü   Dealing with all relevant Government Departments including, but not limited to,

ü  WAPDA, Sui Gas, PTCL, Punjab Food Authority, Labor etc.

ü  Responsible for Travel arrangements of Company Officials including the documents required for travelling such as visas.

ü  Dealing with all the Hotel Reservations / Panel Hotel Arrangements

ü   Management of Company Pool Cars, if any.

ü  Responsible for managing guests visiting the factory.

ü  Seeking Legal opinions wherever required, from Company’s Legal Team

ü  Responsible for all the arrangements pertaining to Office / Offsite Company Meetings / Conferences

ü  Supervision of administrative support staff

Pakistan Fruit Juices (HICO ICE CREAM).

Assistant Manager Administration
(Jan 2020-Jun 01, 2020)
Responsibilities and Duties

ü  Design and development of Administration SOPs

ü  Handling Administrative issues of Company Office / Factory

ü  Supervision of factory renovations

ü  Factory Housekeeping

ü  Repair & Maintenance of Company vehicles other than supply vehicles

ü  Office / Factory administrative support including, generators, furniture, fixtures, electricity issues, fuel and routine repair and maintenance through vendors / internal relevant departments.

ü  Establishing and efficiently running Office / Factory security system

ü   Dealing with all relevant Government Departments including, but not limited to,

ü  WAPDA, Sui Gas, PTCL, Punjab Food Authority, Labor etc.

ü  Responsible for Office Telephone Exchange Management

ü  Responsible for Travel arrangements of Company Officials including the documents required for travelling such as visas.

ü  Dealing with all the Hotel Reservations / Panel Hotel Arrangements

ü   Arrangement and upkeep of Administrative / Factory Staff Uniforms

ü  Management of Company Pool Cars, if any.

ü  Responsible for managing guests visiting the factory.

ü  Supervision of time office operations.

ü  Seeking Legal opinions wherever required, from Company’s Legal Team

ü  Responsible for all the arrangements pertaining to Office / Offsite Company Meetings / Conferences

ü  Supervision of administrative support staff

ü  Regular visits of Office / Factory during the duty hours to ensure smooth administrative operations.

Master Tiles and Ceramics Industries.
Assistant Manager Administration

(Oct 2017 – December 2020)

Responsibilities and Duties:

Security Management and Supervision
ü  Providing supervising to the security staff to maintain the highest security level in and around the company premises.

ü  Ensuring flawless security on all entrances and exits of the company.

ü  Providing and coordinating the duty charts with the security chief.

ü  Taking all security measures for the effective surveillance.

ü  Maintenance of guest routine and guest protocols.

Transport Management
ü  Providing administrative support to all company departments and employees in carrying out different administrative support operations on day to day basis.

ü  Managing staff pick and drop for office and back home on daily basis

ü  Providing effective periodic and routine maintenance of vehicles including the admin pool vehicles and executive vehicles as well.

ü  Maintaining log books of all vehicles keep maintenance track records and recording data for future history.

ü  Providing the fueling facility through fuels cards to all entitled employees.

Mess and Kitchen Management
ü  Providing supervision to mess and kitchen staff in maintaining the hygiene of environment.

ü  Timely provision quality food to the employees on their designated time slots.

ü  Maintaining uplift of the mess and kitchen.

ü  Training and development if kitchen and mess staff.

General Administration.
ü  Providing coordination to housekeeping maintaining the cleanliness of the office assets.

ü  Maintaining the uplift of the office building.

ü  Maintaining the plantation in coordination with gardeners.

ü  Coordination with the vendor for timely execution of different administrative       operations.

ü  Staff training and development in coordination with HR team.

MAN, Diesel and Turbo Pakistan (Pvt.) Ltd
Supply Chain Officer

(2013 – 2016)

Responsibilities and Duties:

ü  Cost effective Procurement management

ü  Vendor Management

ü  Negotiating

ü  Logistics Management

ü  Warehouse Management

ü  Inventory Management

ü  Import and export

ü  Landed Cost calculation

MAN, Diesel and Turbo Pakistan (Pvt.) Ltd
Admin Officer

(2011 – 2013)

Responsibilities and Duties:

Travel Arrangements (Domestic & Abroad).

ü  Passport preparation.

ü  Applying for visa (UAE, UK, Kingdome of Saudi Arabia, Germany, Afghanistan, Bangladesh)

ü  Ensuring the flight bookings in coordination with reservation agents. (Domestic and International).

ü  Hotel arrangement within Pakistan and Outside Pakistan.

ü  Train tickets as abroad travel arrangements.

ü  Domestic transport arrangements.

ü  Bill Scrutiny

ü  Ensuring timely payments.

Auto Maintenance
ü  Preparing Log books.

ü  Maintenance history recording.

ü  Ensuring timely routine jobs

ü  Development of effective relation with the staff and vendors to ensure the vehicle maintenance.

ü  Registering new vehicles

ü  Payment of annual token taxes for all fleet vehicles.

ü  Issuing the commercial vehicle routes from the Government of Punjab transport department.

ü  Scrutiny of Log books to control the vehicle misuse.

ü  Maintenance bill scrutiny.

ü  Ensuring timely payments.

ü  Auto Insurance

ü  Preparing in time insurance document while purchasing a new vehicle.

ü  Launching insurance claims in case of any accident.

ü  Ensuring timely payments from the vendor in case of insurance claims.

ü  Dealing with police and insurance company in case of theft.

ü  Preparing the soft and hard form of data filing of all company vehicles.

ü  Annual premium payments to insurance company.

ü  Liaison with Government Departments.

Procurement / Logistic

ü  Procurement of furniture.

ü  Procurement of Laptops

ü  Procurement Grocery

ü  Procurement of uniforms for staff

ü  Procurement of coveralls for engineers and other support staff.

ü  Procurement against administrative operations.

ü  Preparing purchase orders against different PRFs.

ü  Ensuring the company assets maintenance.

ü  Ensure safe and sound movement of heavy equipment from different customer locations to Lahore head office workshop for services and moving back the equipment after being serviced from Lahore office to customer premises.

Project based Administration.
ü  Housekeeping for MAN Camp at HUBCO Power Plant.

ü  Mess management from teams working on the site.

ü  Grocery for Site Mess.

ü  Procurement diesel for camp generator.

ü  Stock maintenance for camp grocery.

Office Administration
ü  Housekeeping and maintenance

ü  Staff Duty planning

ü  Guest Protocols (foreigner and domestic)

ü  Mess operations.

ü  Maintaining & Updating Admin Record for ISO: 9001 Standards

ü  Dealing security guards and security company make the company premises more secure from any unexpected even.

7 Continents Travel (Pvt.) Ltd.
Admin Officer

(2007 – 2011)

Responsibilities and Duties:
ü  Security

ü  Sales strategies

ü  Liaison with government departments

ü  Purchasing

ü  House Keeping

ü  Office Maintenance

ü  Out bound complaint handling

Manhattan Pakistan (Pvt.) Ltd
Senior Account Executive
(2003 – 2007)

Responsibilities and Duties:

Business Development through effective marketing strategies

Client relation retaining

Managing customer accounts

Education
ü  MBA (HR) 2013-2015

The University of Lahore

CGPA (3.4/4.0)

ü  B.A (Arts-) 2009-2011

University of Punjab, Lahore

Projects

ü  Administration Tracker

Admin activity tracker to provide one window interface to management get different reports on real-time. This will also be very much helpful in evaluating the admin staff performance based on the assigned KPIs.

ü  Admin Ticketing System

Admin ticketing system is introduced to ensure better communication with different operational departments.

ü  Office Management System

Office management system will be catering different administrative activities like, admin store management, Staffing, Overtimes, attendance etc.

Training/Workshops/ Courses/ Certifications

ü  Situational Leadership (02 days)
ü  Business Etiquettes (02 days)
ü  Certified Human Resource Management Professional CHRMP (04 Months)
ü  Leadership expedition (03 Days)
ü  World Bank Procurement Procedures (01 Days)
Computer and Personal Skills

ü  Command on MS Office
ü  Data Analysis
ü  Interpersonal skill
ü  Time Management
ü  Team Building
ü  Negotiation
ü  Customer Satisfaction

References
Will be established upon request.