Muhammad Ehsan Afzal

Contracts Management: ·       Supporting technical teams in preparing standard TORs, estimated budget, contract award justification for contract preparation within project/Country office ·       Issue and Review RFP for preparation of contracts. ·       Reviewing and evaluating the financial bids, BoQs & supporting the concerned staff in the technical evaluation process. ·       Preparing bidding documents for publication of tenders in the print media for EOI. ·       Prepares contract requisitions as per the requirement of GIZ CO and forwards all the relevant documents for the preparation of contracts. ·       Conduct commercial eligibility check of the organization before awarding the contracts ·       Maintaining database of fee schedule and payment status for local & international consultants and coordinating budget realignments. ·       Assisting the technical teams in the selection of suitable consultants/firms. ·       Negotiate with the consultant and firms on the submitted bids/financial proposal ·       Preparing consultancy contracts ensuring compliance to the standard bidding process ·       Handling immense and different types of contracts e.g. Local Subsidy Contracts, Financial Agreements, Consulting Contracts, Construction Contracts and Contract with hotels/Event Management firm/NGOs. ·       Organize an orientation secession and brief the selected firms/consultants about the terms and condition of the contract/agreement. ·       Monitoring transaction compliance (milestones, deliverables, invoicing etc). ·       Monitoring and completing contract close-out, extension or renewal. ·       Ensuring that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation and implementation. ·       Negotiates contract terms, payment structure and reimbursement with the bidders. ·       Assisting technical teams in preparing procurement plans for further submission to CO ·       Coordinated changes to agreement which might occur during contract lifetime. ·       Prepare contract supplements with time or cost extension of the contracts/agreement   Finance (Project Budgeting and Monitoring) ·       Searches and extracts financial data from SAP and DMS necessary for updating the cluster and output-wise contract management database (national & international) ·       Supports project team in monitoring the execution of national and international contracts ·       Supports the financial controller (FC) for carrying out the financial planning & monitoring of program budget; splitting up of costs and expenditure (quarter/month and cluster-wise while strictly adhering to the GIZ PuR; ·       Ensuring the correctness of applicable KOMP code for each activity of the programme for monitoring the activity. ·       Assists financial controller in monitoring and analyses of budget spending according to BMZ requirements and other donor (in case of co-financing). ·       Assists (FC) for carrying out financial monitoring by searching and extracting real time financial data from voucher files, cost sheets and SAP on cash flow. ·       Assist (FC) for creating inputs and updating the financial planning data of Result matrix structure in the Onsite Operations for LoGo II. ·       Assists for setting up & implementing the Output & Internal structure in Onsite reporting & also generates reports using Onsite reporting system ·       Reviews & prepares documentation for processing of advances & final financial settlements/ payments as per the contracts/agreements. ·       Reviews, analyses, and monitors disbursement status of agreements through monthly and quarterly financial reports submitted by the recipient organizations ·       Support potential partners in developing the financial proposals according to the requirement of the operational manual and procedures stipulated in GIZ PuR; ·       Receives and reviews invoices and prepares performance certificate and relevant documents for the approval of AV or the relevant team-leader (as per delegation of authority) for onward transmission to GIZ CO or project Accounting team for payment ·       Updates the national and international contracts’ database for financial monitoring ·       Verify the bills (Accommodation, rent a car, stationery’s etc) submitted by the firms ·       Liaison with the Finance Department on contractually related matters. ·       Processing the payments and calculating the daily allowance, travelling and accommodation according to the evidence provided by the consultants ·       Review all financial reports submitted by Consultant   Human Resources: ·       Preparing advertisements of announcement in the newspaper as per GIZ standards ·       Supporting in all  (HR) recruitment matters e.g. short listing of staff, setting up of appointments with the shortlisted applicants for interview, salary negotiation and completing all the procedural and process related formalities/documentation for finance and administration as well as technical staff for forwarding the recruitment requests to HRM GIZ and following it up till contract elaboration by GIZ HRM. ·       Determining applicant qualifications by interviewing applicants, analysing responses, verifying references and comparing qualifications to the job requirement. ·       Maintaining leaves record of all national personnel as well as compensatory time off records of all staff posted in Islamabad, Lahore and Peshawar. ·       Coordination and deliver orientation to staff along with managing and updating of orientation folders for national staff. ·       Maintaining and developing the personnel filing system as per the SOPs. ·       Preparing the handing taking over form (including IT equipment, HR documents, Health Insurance Registration/deletion, Issuance of health card, EOBI registration etc).   Focal Person - GIZ ·       Human Resources – from 2014 till date ·       Procurement – 2013 till date ·       Security focal person for national and international staff 2016 till date.